Privacy Policy

ACT Form Tools (website ftools.act.org.pk and the Android app “ACT Form Tools”, package pk.org.act.ftools). Last updated: 6 November 2026.

ACT Form Tools is a data-collection tool used by ACT (Aiming Change for Tomorrow) and its project partners for surveys such as the baseline for reaching out-of-school children in Azad Jammu & Kashmir. It is used by survey staff (enumerators, supervisors and teachers) who are given an account by the project. This policy explains what information the app handles and why.

1. Who can use the app

The app is for project staff only. Accounts are created by the project administrator; there is no public sign-up. The app is not intended for children.

2. Information we collect

• Account information: your name, username, password (stored only in encrypted/hashed form), and optionally your sex, phone number, email and enumerator ID, as entered by the administrator.
• Survey answers: the answers you enter in the forms. Depending on the survey these can include information about households and children (for example names, ages, school enrolment), which respondents give with their consent.
• Location: GPS coordinates, only when you tap “Capture GPS location” in a question that asks for it. The app does not track your location in the background.
• Photos: pictures you take or choose for a photo question (for example a school building). The camera opens only when you tap the photo button.
• Technical information: time of the interview, app/browser version and device type, and server logs (such as IP address) needed to run and secure the service.

3. How we use it

Only to run the surveys: to save and upload the forms you fill, to check data quality (for example supervisor back-checks), to produce survey results for the project, and to keep the service secure. We do not use the information for advertising, and we do not sell it.

4. Storage on your phone (offline use)

So that the app works without internet, your forms, drafts and unsent entries are saved on your device. They are uploaded to the server when you are online and synced copies are removed from the device after 30 days. Logging out keeps unsent entries on the device until they are uploaded.

5. Sharing

Survey data is shared only with the organizations running the project (ACT and its project partners, such as ALIGHT) and, where the project requires, with the relevant government education authorities in summary form. We do not share data with advertisers or data brokers.

6. Security

All data is sent over encrypted connections (HTTPS). Access to survey data is limited to authorized project staff according to their role. Photos are stored on the project server under random, unguessable file names.

7. Retention and deletion

Survey data is kept for as long as the project needs it for its analysis and reporting obligations. To request access to, correction of, or deletion of your account or of data about you, contact the project administrator or ACT using the details below. Survey respondents can make the same request.

8. Permissions used by the Android app

• Camera: to take photos for photo questions.
• Location: to record GPS coordinates for location questions.
• Internet / network state: to sign in and upload your forms, and to work offline when there is no connection.

9. Contact

ACT - Aiming Change for Tomorrow, Pakistan. Website: act-international.org.
For privacy questions or deletion requests: ahsan@act-international.org

10. Changes

We may update this policy; the date at the top shows the latest version.